Office Manager (Boston, MA)

Are you looking for new challenges in an exciting high-growth company with a noble and impactful mission? Do you have strong organization and communication skills? Join our team as our Office Manager in the Boston office and lab, working behind the scenes for smooth workplace operations and processes. We are looking for an energetic, passionate and driven colleague to be in charge of administration, finance, and HR support in our US operations.

About Atinary Technologies

Atinary’s vision is to accelerate the transition to a healthier and sustainable future by developing AI solutions and Self-Driving Labs® technology that revolutionize scientific discovery to address global challenges. Dedicated to transforming the R&D landscape across industries, Atinary’s Self-Driving Labs Platform accelerates innovation, enabling the discovery of breakthrough molecules and materials exponentially faster and cheaper.

As a fast-growing company, Atinary offers proprietary AI algorithms and datasets with its proprietary Self-Driving Labs technology platform, facilitating a seamless integration of AI, robotics and human scientific intelligence with just a few clicks.

These AI technology solutions act as time machines exponentially accelerating R&D processes. Atinary Technologies aspires to empower every team member to achieve more. We seek a friendly, respectful, professional, collaborative, fun and inspiring atmosphere and work environment for every employee, collaborator and client regardless of gender, physical appearance, sexual orientation, disability, age, race or religion.

Role Overview

We are seeking an Office Manager to be the backbone of our US operations, ensuring a smooth and efficient workplace based in our Boston office and lab. You will be responsible for overseeing day-to-day administrative, finance, and HR support functions, and acting as a central point of contact for internal communications and logistics.

Responsibilities

* Embrace office activities and operations to secure efficiency, well-being and compliance to company policies.

* Administrative Support for the team, handling mail and courier services, managing office and lab supplies and beverages, meeting coordination, and communication with external providers such as maintenance and infrastructure. Identify bottlenecks early and bring innovative solutions.

* HR Support: Manage our enterprise resource planning system (ERP) and keep the personnel database up to date. Planning and reporting team absences and vacations, as well as accurate project time tracking and reporting. Assistance in talent acquisition, recruitment, and employee on-/off-boarding.

* Finance Support: Track, pay, and handle one-time and recurring expenses with accuracy, report them monthly, and oversee the office budget working closely with our accounting team. Ensure all expenditures are within the allocated funds and handle basic bookkeeping transactions like purchase orders and invoices. Assist with internal financial processes and reporting.

* Schedule Coordination: Oversee and manage executives’ appointments, such as invitations, bookings, and time conflict handling.

* Internal Communication: Act as a central point of contact for internal communications, ensuring information is disseminated effectively throughout the organization.

* IT Equipment Acquisition: Liaise and coordinate with IT providers in close collaboration with our IT team. Keep a close eye on the computer fleet, including license handling, purchase, and asset management.

* Other exciting projects include helping to organize fun and original team events, and other tasks that may be required to keep the office well organized and efficient.

Requirements
Must-have:

* Proven experience as Office Manager, coordinator, or executive assistant.

* Strong organizational skills with the ability to multitask and prioritize effectively.

* Knowledge with office management procedures and basic accounting principles.

* Exceptional time management skills and interpersonal communication skills (verbal and written).

* Exceptional command of the English language, both written and verbal.

* Highly proficient in common office software, such as MS Office and Google Workspace.

* Experience with enterprise resource planning systems (e.g. Zoho, SAP, Odoo, Salesforce, Bitrix24,…).

* Strong interpersonal skills, team-oriented, the ability to communicate effectively across all levels of the organization.

* Excellent problem-solving abilities and a proactive approach to challenges.

* Ability to manage confidential information with discretion and integrity.

* A high degree of resilience and initiative, independent and a responsible personality.

Nice-to-have:

* Have great, positive energy. You are flexible and know how to convey constructive feedback.

* Bachelor’s degree (or above) in related fields is preferred.

* Startup experience and comfort with rapid iteration.

Benefits

Why you would love working with us:

* Make a Real Impact: You won’t just be maintaining systems; you’ll be shaping the core operations of a fast-growing AI startup.

* Join a Winning Culture: We’re committed to a flexible, innovative, and supportive work environment. We embrace flexible working hours.

* Celebrate the Moments that Matter: We believe in celebrating our team’s success and important milestones. From company-wide achievements to personal wins, we make sure to recognize and appreciate the moments that contribute to our shared journey.

* Work in a Dynamic Environment: Join a team that is pioneering AI solutions for R&D on a global scale.

Disclaimer

Please note that only candidates who are legally authorized to work in the United States will be considered for this position.

Please submit your resume and a short cover letter highlighting your relevant experience and verifiable track record. Candidates need to be prepared to submit two references from past employers and clients in the final steps of the interview process.

Atinary is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We seek a friendly, respectful, professional, collaborative and inspiring atmosphere and work environment for every employee, collaborator and client regardless of gender, physical appearance, sexual orientation, disability, age, race or religion.

Ready to dive into a startup culture that values innovation and creativity, a journey toward a more sustainable planet, and a proactive approach to challenges?

Check out our website www.atinary.com or LinkedIn page and apply now to make an impact in shaping the future of Atinary Technologies! A competitive compensation and benefits package is offered based on qualifications, including base salary, bonus, stock options, regular team events, foosball games, and free coffee.