Executive Assistant

Executive Support (CSO, CMO & other executives)

* Manage complex, dynamic calendars across multiple time zones, prioritizing meetings, resolving conflicts, and protecting blocks for deep scientific work

* Schedule internal and external meetings, scientific advisory boards, KOL meetings, and investor/partner calls

* Serve as a primary point of contact and gatekeeper for executives, vetting requests and managing communications so leadership focus stays on high-impact priorities

* Provide support to leadership team with deliverables for board meetings, leadership meetings, and scientific presentations

* Process expense reports and manage purchasing/procurement requests

* Serve as a liaison between science leadership and internal teams, external collaborators, and clinical partners

Travel, Conferences & Offsites

* Coordinate end-to-end domestic and international travel: flights, accommodations, ground transportation, visas, and detailed itineraries

* Own conference and scientific meeting logistics (e.g., ASCO, AACR): registration, abstract and presentation deadlines, booth and speaking schedules, travel blocks.

* Plan and execute team offsites, virtual and in-person, including venue and vendor selection, agendas, group travel, budgets, and day-of run-of-show

Clinical Team Support

* Provide administrative support to the broader clinical teams
* Coordinate team meetings and cross-functional working sessions
* Maintain and organize shared documents, SOPs, and team resources
* Help manage vendor relationships and track contracts relevant to clinical operations

General Administration

* Support scientific data and publication milestones, coordinating logistics and calendars around data readouts, conference embargoes, and disclosure timelines in partnership with Legal and Communications

* Assist with planning company events, team celebrations, and clinical milestones

* Partner with the CEO’s Executive Assistant on cross-company coordination and culture initiatives

* Support remote team engagement: coordinating in-person meetups, and keeping distributed teams connected

* Anticipate needs and handle confidential clinical, scientific, and personnel information with the utmost discretion and professionalism in a fast-paced public company environment

Qualifications

Required

* 3+ years of experience as an Executive Assistant, preferably in biotech, pharma, or life sciences

* Experience supporting multiple executives simultaneously

* Exceptional organizational skills and attention to detail

* Ability to manage competing priorities with poise in a fast-paced, evolving environment

* Strong written and verbal communication skills

* Proficiency with Google Workspace, Slack, and calendar/travel coordination tools

* Discretion with confidential scientific, clinical, and business information

* Comfortable working independently in a fully remote environment, with occasional travel to provide on-site logistical support at conferences, offsites, and team meetups

Preferred

* Experience supporting C-level executives at a clinical-stage or newly public biotech

* Experience planning conference presence and team offsites

* Familiarity with clinical trial workflows, IRB processes, or medical/scientific terminology

* Experience coordinating with CROs, clinical sites, or academic research partners

* Background in or enthusiasm for oncology, nutrition science, or metabolism

Compensation Range: $110,000 – $125,000 (actual compensation may vary based on experience, qualifications and location)

Working at Faeth

Benefits:

* Competitive salary and meaningful equity in a well-funded, clinical-stage biotech
* 100% remote work and flexible schedule
* Health, dental, and vision for you and your dependents
* Flexible time off
* Generous parental leave
* Traditional and Roth 401k (including matching)
* Mission oriented, remote first culture